Office Manager
Posted: July 27, 2007

Hyde Square Task Force, Inc.

The Hyde Square Task Force (www.hydesquare.org), an award-winning youth and community development non-profit located in Boston's Hyde/Jackson Square, seeks an Office Manager to support the day to day operations of HSTF. The Office Manager reports to the Financial Manager and will assist the Executive Director and the Program Director with special projects.

The Office Manager should be well-organized, good with details and people, self-motivated and enthusiastic. Bilingual English / Spanish preferred.

Responsibilities:

Office Management:

• Inventory control of organizational assets
• Purchasing of office supplies and equipment
• Establishing and maintaining relationships with vendors and service providers
• Responsible for courteously greeting visitors and answering phones, directing callers and providing basic "customer service" information
• Office clean up and appearance, including supervising part-time cleaning staff and youth clean-up crews
• Basic technology troubleshooting, including arranging for computer and equipment service calls and tech support
• Organize office maintenance and repairs
• Update flyers and bulleting boards

Administrative Support:

• Administrative support for Finance Manager, Executive Director, and different departments including photocopying, filing, and using Word, Excel, e-mail and Internet
• Supervising youth in volunteer administrative support projects
• Data entry using Microsoft Access and other database applications
• Collecting and distributing mail
• Setting up voicemail and email messages / auto-replies

Requirements:

• Strong organizational skills
• Detail-oriented, flexible and able to work independently
• Proficient with office computer software (including MS office - Word, Access, Excel, Outlook, Power Point), database management, Internet and e-mail
• Proficient with office equipment including telephone / voicemail systems, photocopier
• Solid people skills
• Excellent communication and organizational skills
• Bilingual Spanish / English preferred

To apply please send resume / references to:

Paul Trunnell
Hyde Square Task Force
375 Centre St.
Jamaica Plain, MA 02130
Email: paul@hydesquare.org
Fax: 617-524-2747